Email management has become an integral part of our lives, both in personal and professional spheres. It’s a great tool for communication and collaboration, but it can also be a major time drain. The constant flow of emails can be overwhelming, leaving us feeling like we’re constantly playing catch up. Here are some tips to help you manage time at work and stay on top of your inbox.
- Prioritize Your Inbox
The first step in managing your email is to prioritize your inbox. Not all emails are created equal, and some are more important than others. Start by setting up filters to organise your emails into different categories based on their importance. This will help you focus on the most important emails first, and you won’t waste time sorting through irrelevant emails.
- Use a Template for Common Responses
Do you find yourself sending the same type of email response over and over again? This is where email templates come in handy. Create a template for common responses, such as meeting requests or follow-ups, and save them as canned responses. Quick parts is a great option. This will help your time management in the workplace and ensure that your responses are consistent.
- Schedule Your Email Time
Email organisation can be a major distraction, constantly pulling you away from other tasks. To avoid this, schedule specific times throughout the day to check and respond to emails. This will help you stay focused on other tasks and avoid the constant interruption of email notifications.
- Use Keyboard Shortcuts
Using keyboard shortcuts can save you a lot of time when it comes to managing your email. Instead of clicking through menus and options, you can quickly navigate your inbox and perform common tasks with just a few keystrokes. Take some time to learn the keyboard shortcuts.
- Use Folders and Labels
Folders and labels are a great way to organize your email and keep everything in its place. Create folders for different categories of emails, such as work, personal, and newsletters. You can also use labels to tag emails with specific keywords or topics, making it easier to search for them later allowing you to manage your time better in the workplace.
- Don’t Check Email First Thing in the Morning
Checking your email first thing in the morning can set a negative tone for your day. Instead, start your day by focusing on your most important tasks. This will help you stay focused and avoid getting sidetracked by email distractions.
- Set Boundaries
Finally, it’s important to set boundaries when it comes to email management. Let others know when you’re available to respond to emails, and when you’re not. This will help you avoid the constant barrage of emails, and ensure that you have time for other tasks and activities.
In conclusion, managing email can be a time-consuming and overwhelming task, but it doesn’t have to be. Our Time Management Courses can help you strategise and manage your emails better. By setting specific times to check your email, prioritizing your messages, using filters and rules, using templates and canned responses, and unsubscribing from unnecessary emails, you can stay productive and focused on the work that really matters.
For more information about Time Management training, contact us at www.jemtraining.com.au or call us on 1300 950 859
